From Class:Time Management

how to manage your time effectively these are 21 ways to help you reach it

1.goals =What do I want to accomplish?
2.Plan of Action = Put it in your writing.
3.Analysis =MAke a list.
4.Set Priorities =ask yourself.
-What is the most valuable use of my time?
-What is relevant & irrelevant?
5.Concentration =Learn how!
6.Deadline & Rewards =Positive logical consequences.
7.Time LOg =Where is all your time going?
8.Procrasination =Positive++ or negative--
9.Delegate =Delegate everything that you can.
10.Meeting =An essential part of human life.
11.Interruption =telephone & walk-in visitors.
12.Key Result Areas = what key results have you been hired to accomplish?
13.Batching tasks =Group your responsibilities.
14.Neatness =Clean up your work environment.
15.Chunks of Time =Allow time for important work.
16.Transition time =Learn more to earn more.
17.Telephone =A powerful business tool!!
18.Punctuality = Get a reputation for being on time.
19.Work Simplication =Systemize the work process.
20.Saying "NO" =do it early&Often.
21.Balance =Improve the quality of your life.

Chapter5:Using Graphics & Powerpoint for a Leadership Edge

Leader need to know how and when to use graphics. It is not Graphics improve presentation and documents but also Powerpoint is a effective tool for business presenter in nowadays.Leaders need to know how and when to use graphics. Graphics improve presentations and documents, particularly if the material is primarily quantitative, structural, or so complicated that it can be illustrated more efficiently and more effectively with a visual aid than with words alone. Graphics will contribute to the success of your oral and written communication.Leaders use visuals that are integral to the communication of their intended meanings and not ones simply added for show. When selected appropriately and designed carefully, graphics embody and carry the meanings that create your message.Graphics should never be gratuitous; they should always be purposeful. They should add to the content of the presentation or the document. For presentations, in particular, graphics should supplement the content and never detract from it. They are not meant to replace the speaker. Graphics should serve the following purposes:
Reinforce the message.
Provide a road map to the structure of a presentation.
Illustrate relationships and concepts visually.
Support assertions.
Emphasize important ideas.
Maintain and enhance interest.
For data charts to add to your presentation or document you first need to clarify your message and then you can determine the type and content of the graph that will add to, support, or explain that message best.Text slides are the staple for most presentations and, in fact, are often overused. The goal with any text chart is to make it as readable as possible and to make sure that it contains meaningful content. Achieving both of these objectives is not always easy because to ensure legibility you must minimize the words, which means every word must count.The following guidelines apply to all data and text charts:
Keep charts simple but meaningful. Effective leaders keep their graphics simple enough for their audience to understand easily, yet they also know that the graphics still need to communicate something.
Include only one main message per chart or slide. If you have too many messages, you risk losing your audience.
Make sure your chart title captures the “so what?” The title on the chart should clearly announce your main message or provide adequate information for interpreting the graph.
The right colors and fonts can make a difference in how effective your presentation is. Selection should focus on colors and fonts that show up best when a presentation is projected.

Chapter4:Developing and Delivering Leadership Presentation

One of leader skill is shown by speaking in public formally or informally. Thus leaders should master their speaking,becoming confident,reliable and natural in a positive ethos.
This chapter focuses on 3 steps to develop and deliver presentations:
1.Plan a presentation, including a communication strategy
In the planning process we need to 1)determine your strategy 2)analyze your audience 3)select the medium and delivery method 4)organize and establish your logical struture. overall for this process we must be concern the things that we want to convey, effect to audiences or important to company or not? The more we relate our presentation to audiences's thought in order to catch their attentions.

2Prepare a presentation to achieve the greatest impact.
3Present effectively and with greater confidence.

Chapter3:Using Language to Achieve a Leadership Purpose

This chapter mentioned about how to achieve a positive ethos through tone and style
because leader use language as a tool to influence audiences positively,overcoming barriers to effective communication.As a leader, we want our audiences to perceive a positive ethos in our tone, to see our confidence for make them trust and believe.How to build a positive ethos, firstly we must ensure not only our knowledge on the subject but also we are able to rivet the content in the right words in the right way.For examples Avoid using passive voice or uncaring tones, show some concern and sincerity. But we should be ourselves is more natural.We put ourselves in the shoes the audiences.
Furthermore Communicating concisely is one way to achieve it. the author emphasizes many avoidances to prevent audiences feel negative including excluded or misled e.g. Jargons,Prepositional idioms, weasel words and all punctuations
And the most important for leader is using correct grammar because it will ablitities and characteristics of leader. If leader use wrong grammar is very detrimentally to the individual and the organization since the audiences probably judge the speaker or writer is careless,stupid or poorly educated.
at the final, the author suggests Editing technique for employing efficient and effective that are:
-D= Document(Check for logical flow and tone,major& minor ideas,make sure about"so what?")
-S=Sentences(check structure,clarity,conciseness)
-M=Mechanics(proofread and check typos,spelling,usage and diction)